We can not stress the importance of understanding all of the terms of your company’s lease for its MFP or copier on the front end. When signing a typical 36 or 60 month lease for a copier, many companies do not read the agreement in its entirety and therefore are surprised to learn that they are responsible for paying a hefty copier removal fee at the end of the lease.

Generally, when your lease ends, you are presented with two options:

1. You could return the copier equipment yourself to your provider’s warehouse; however, it’s important to keep in mind that many of these warehouses are located on the East Coast, which could prove to be a large expense depending on where your operation is located.
2. You can opt to have your provider remove the equipment for you. These costs can add up quickly though considering that the typical copier equipment weighs between 300 and 400 pounds. Your company will also be charged for removing the liquids (ink or toner) inside the machine and voiding confidential data stored in the machine so that third parties won’t have access to it. It would not be uncommon to see a charge upwards of $900 for having your provider remove the equipment for you.

As you can see, understanding the copier removal terms of your lease agreement is important information to know on the front end as it can allow you to better budget for this expense or potentially go in a different direction in terms of providers.

Do you know what your current obligations are when it comes to paying for the removal of your copier equipment? If not, it may be a good idea to read through your lease now or contact your provider. Fortunately, for Xerox customers, there are a number of advantages when it comes to their end of lease obligations.  To learn more about Xerox and how we can save our customers money in this area, please contact us today.

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